Technology is designed to make your life easier. It allows you to connect with others instantly, share memories, documents, and ideas with people all over the world, and get work done faster and more efficiently. Office technology has evolved at a meteoric pace over the last few years, with significant strides being made in collaboration tech, video, and mobile technology. Below, are three productivity tips backed by modern technology that are becoming a must have for businesses of all sizes.
Mobile Video Conferencing
Over 90% of information transmitted to the brain is visual.
A lot has been said recently about needless office meetings that could have been handled via email. Office meetings can put a significant cramp in productivity, and when you add in a remote attendee, chances are high that their attention may be somewhere else. With modern video conferencing solutions like WebEx and video conferencing rooms, remote employees, whether they work from another location, work from home, or on the road, can feel more engaged during a meeting, as the video allows them to be present and therefore engaged. While not a super new concept, many organizations have not fully empowered mobile video conferencing, which can easily be accessed through mobile apps like Cisco WebEx or Jabber. Seeing an employee’s face during a meeting is a significant benefit for overall productivity in your office, and all businesses need to consider adopting this soon to be “must have” practice.
Mobile Access to Corporate Networks
Depending on who you are talking to, this can be tricky. Accessing corporate networks from your mobile device (files and documents) can introduce new security issues, but can also saves tons of time if done correctly. Everyone has experienced the time where they needed to call someone at the office to email them a presentation or file, which grinds productivity to a halt. Also, since most people use their mobile devices for business purposes, not having a secure connection to corporate files forces people to break policy, and use non-secure file sharing methods such as Google Drive or Drop Box. SharePoint Online can solve this problem for most organizations, and overall, it works as a great productivity booster for your team.
Document Co-Authoring
This feature is commonly associated with SharePoint and it allows multiple people to work on and edit the same document at the same time. This is an obvious time saver and can also greatly help improve the quality of documents when working on a tight schedule as people who are reviewing the document don’t have to wait for someone else to finish.
These three technology based productivity tips are currently being utilized by companies of all sizes who have been finding significant benefits when it comes to time saving, collaboration, and overall productivity. Easy to use, intuitive technology solutions that drive collaboration and boost productivity are essential for employees in any industry, and IT must empower their employees with the tools they need.
